Maxient is Loyola's online case management system. Sensitive messages, including allegation letters, meeting requests, and decision letters will be sent via Maxient. This system is used to protect students' privacy.

Student conduct records are maintained by the SRCR Team in the Office of the Dean of Students for seven years from the date of the incident, with the exception of cases resulting in University expulsion (such files are retained indefinitely). Such files may contain contact information, correspondence, decisions, assigned outcomes, reports, and other information pertaining to any case in which a student was found responsible. 

Students have a right to view a redacted copy their conduct files from previously completed cases, with any protected information about other students removed, during regular business hours in the SRCR. For ongoing cases students are expected to review documentation concerning their incident within their conduct hearing. The SRCR Team requires a minimum of two business days’ notice to prepare files for review. Students may request to review the following:

• Check their conduct record. This includes a history of any instances in which the student was found responsible for a violation of the Community Standards.
• View all conduct letters and messages. This includes allegation letters and decision letters pertaining to assigned outcomes.
• View all assigned outcomes. This includes a detailed description of the assigned outcome and a deadline by which the outcome needs to be completed.
• View documentation associated with any previous conflict resolution services that the student has utilized.

In order to request to review your conduct record, a student must complete a Conduct Check Request Form. This same form must be completed in the event a student wants to release their conduct record information to a third party (i.e. graduate school or employer).