Van Rental
Please note: Submitting a rental request does not guarantee that your request will be fulfilled. Due to a limited number of vans, approval of any rental request is contingent upon van availability for that date. All Driver Eligibility requirements must be met by the drivers listed on the rental form before your rental will be confirmed.
Rental Requirements
Per the Motor Vehicle Records and Vehicle Use Policy, the following must be completed and submitted to the Campus Transportation office at least two weeks prior to any rental:
- Defensive Driving Course
- Motor Vehicle Records Check (MVR Check may take a full 2 weeks to complete. This process cannot be expedited)
After drivers have completed the eligibility requirements a van rental form can be completed. A van rental request must be completed at least one week prior to the date for which you are requesting to rent a van. If you are submitting a request far in advance, please note the following: Rentals for the upcoming fall semester will not be approved until August each year. Rentals for the upcoming spring semester will not be approved until January each year.
- Vehicle Rental Form—This form requires a departmental certification and an authorized signature (faculty/staff adviser)
*Please note that all vehicles are equipped with recording devices. Driving in a reckless or unsafe manner will result in suspension or termination of driving privileges.
If you do not receive a response for your reservation within 72 hours, please contact Campus Transportation at 773.508.7036.
Vehicles Available for Rental
- Twelve passenger van (including the driver)
Note: Professional drivers may be available upon request for an additional fee. Subject to availability.
Please click here to review breakdown and accident procedures for the twelve passenger vans.
Rental Fees
| Van Rental Fees | |
|---|---|
| Per Day | Per Mile |
| $50 | $0.70 |
Note: A flat mileage rate of $130.00 will apply when mileage exceeds 180 miles. Any fuel purchased on the trip is at the cost of the customer. Vans must be returned with the same level of fuel they had when being driven out of the garage.
| Other Fees | |
|---|---|
| I-Pass Fees | Based on actual usage |
| Professional Driver | $37.80/hr (minimum 3 hours) |
| Van Clean (if the vehicle upon return needs cleaning this fee is added | $80 |
| Lost Key | $50 |
| Late Cancellation (any confirmed vehicle reservation must be canceled in writing 72 hours prior to vehicle pick-up) | $65 |
| Late Return | $50 |
Cancellations
Any vehicle reservation that has been confirmed with a notice must be canceled in writing 72 hours prior to vehicle pick-up or you will incur a cancellation penalty of $65 per van.
If you do not receive a response for your reservation within 72 hours, please contact Campus Transportation at 773.508.7036.
